Employee IT Onboarding: The Complete Checklist for Sydney Businesses

Before Day One: Preparation Checklist

1. 1Receive new starter notification: HR triggers IT onboarding with role, start date, and required access
2. 2Create user account: Microsoft 365 account with appropriate licensing
3. 3Set up email: Configure mailbox, add to distribution groups
4. 4Assign security groups: Add to appropriate groups for file shares and applications
5. 5Prepare device: Configure laptop with standard image and security settings
6. 6Enrol in Intune/MDM: Device management for security policies
7. 7Prepare welcome documentation: Login details, IT policies, support contacts

Day One: First Day Setup

1. 1Deliver equipment: Laptop and peripherals ready at desk
2. 2First login support: Walk through initial login, password creation, MFA setup
3. 3Microsoft 365 orientation: Email, Teams, OneDrive basics
4. 4Password manager: Enroll in company password manager
5. 5Test critical applications: Verify access to key systems

First Week: Training and Verification

1. 1Security awareness training: Phishing recognition, password security
2. 2IT policy review: Acceptable use policy acknowledgment
3. 3Teams/SharePoint orientation: How to find files and collaborate
4. 4Verify all access: Confirm all required systems are accessible